Atlas
LiveYour entire IT estate, in one system that knows what it costs.
Atlas is IT asset management software built for hotel groups running multiple properties. Atlas tracks hardware, contracts, budgets and licences per property and rolls them up to the group, and allocates shared IT cost across properties by rooms, by asset count or evenly. Atlas is built by Sulayo, a Dubai product studio.
- Modules
- 30+, one platform
- Scope
- Multi-property, multi-currency
- Intelligence
- Ask Atlas, read-only AI
- Model
- White-label
- Built for
- IT and finance leads running portfolios of properties
What it does
Ask Atlas
Read-only AI across the whole estate. Ask which contracts expire this quarter, where budget is drifting from forecast, what is quietly auto-renewing and where licence spend is going to waste, and get the answer from your own data.
Chargeback that ends the argument
Shared IT cost, the org-wide licences no single hotel is billed for, is allocated across properties by rooms, by asset count or evenly. Every property finally sees its true cost of IT.
Savings register
Overlapping renewals, unused licences and idle hardware are surfaced as costed opportunities, each with a confidence rating and an owner, so savings get tracked to completion rather than mentioned once in a meeting.
Board pack in one click
Spend against budget, savings realised, open risks and property health, assembled with a written narrative and ready to print for the next board meeting.
Multi-currency benchmarking
Live exchange rates let a portfolio spread across several countries be compared in a single currency, with a health score ranking every property against the rest of the group.
Contracts, renewals and AMC
Support agreements, maintenance contracts and auto-renewal dates in one register, so nothing renews silently and nothing lapses at the wrong moment.
IP address management
Subnets and address allocation tracked per property, so the network estate is documented in the same place as everything else.
Property-scoped access, white-label
People see only the sites they are responsible for, and the whole platform can be deployed under your own brand for your own portfolio.
Estimate the number
What Atlas typically finds, on your numbers
Every assumption below is visible and you can change it. If a rate looks wrong for your estate, correct it and the figures move. A calculator that hides its working is a slot machine.
Your estate
Three different kinds of money
Recoverable now
AED 370,000
a year
Spend that stops leaving the business once you act on it.
At risk
AED 200,000
a year
Not a saving. This is value about to be committed because a notice window is closing, so what you lose is the right to renegotiate or walk away.
Already committed
AED 48,000
a year
Bought for the current term and not claimable this year. Shown for completeness, because it becomes recoverable at renewal.
AED 46,250 per property, a year.
Where each figure comes from
- Licences paid for and not used(8% of licence spend)AED 96,000
- Still billing for an application that was switched off(2 applications at average cost)AED 40,000
- Two applications doing one job(3 applications at average cost)AED 60,000
- Renewal uplift accepted without challenge(3% of total spend)AED 54,000
- Maintenance contract on equipment that is gone(3 contracts at average value)AED 120,000
- Renewing without review because the notice window passed(5 contracts at average value)AED 200,000
- Seats still assigned to people who have left(4% of licence spend)AED 48,000
Assumptions, all editable
Share of licence spend sitting unused
Our estimate
Share of applications switched off but still billing
Our estimate
Share of applications that duplicate another
Our estimate
Uplift accepted at renewal without challenge
Our estimate
Share of contracts covering equipment no longer in service
Our estimate
Share of contracts renewing inside the notice window
Our estimate
Share of seats held by people who have left
Our estimate
These are our own conservative estimates from working inside multi-property estates, not published benchmarks. We have set them deliberately low. Public research on unused software licences reports far higher waste than we assume here, and we would rather be argued upwards than accused of inflating a number.
This is the pattern Atlas looks for against your own data in the first sixty days, not a promise of a number.
Questions people ask
What does Atlas do that a normal IT asset tool does not?
Most asset tools record what an organisation owns. Atlas also records what it costs, what it is about to cost, and which property should be carrying that cost. Inventory, IP addressing, contracts, budgets, capex, compliance, tickets and changes run in one platform rather than four, each scoped per property and rolled up to the group.
How does Atlas allocate shared IT cost across properties?
Atlas allocates shared cost, the org-wide licences and contracts no single hotel is invoiced for, by one of three models: by number of rooms, by asset count, or split evenly. The model is set per group. Every property then sees its true cost of IT rather than only the invoices addressed to it, which is what ends the annual argument with head office.
What is Ask Atlas, and can it change anything?
Ask Atlas is read-only AI over the estate's own data. It answers questions like which contracts expire this quarter, where budget is drifting from forecast, and what is quietly auto-renewing. It cannot write, edit or delete anything. Only the question and the records the tools returned for it are sent to the model provider, and an organisation can supply its own provider key instead of Sulayo's.
Does Atlas work for a single hotel?
Atlas runs perfectly well on one property, but the parts that justify Atlas, chargeback and group roll-up, only pay for themselves across several. A single site gets the inventory, contracts, renewals and budgets; a group of a dozen gets those plus an answer to which property is actually consuming the shared spend. Atlas is priced per property per year, with an annual floor.
Can each property be stopped from seeing the others?
Yes. Within an organisation, people see only the properties they are assigned to, and group-wide roles exist for cluster and regional managers so nobody has to be made a system administrator merely to see several hotels. Every query is scoped to one organisation through a single shared module, so a missing scope fails closed rather than returning another tenant's data.
See Atlas with your own data
A short walkthrough against a scenario you actually deal with.