Trexo
LiveEvery trip authorised in advance. Every claim paid with an audit trail.
Trexo is travel and expense software for companies that need the spend authorised before the trip, not only claimed after it. Trexo runs travel authorisation and expense claims through a three-level approval chain of line manager, department head and finance, and pays through a separate Accounts Payable role. Trexo is built by Sulayo, a Dubai product studio.
- Approval
- Three levels, plus payment
- Roles
- Six, including Accounts Payable
- Records
- Authorisation and claim, linked
- Access
- Admin-provisioned
- Built for
- Finance, HR and operations teams
What it does
Authorise first, claim after
A travel authorisation is raised before the trip and the expense claim is filed against it once the trip is done, so spend can always be traced back to the approval that permitted it.
Three-level approval chain
Line manager, then department head, then finance. Routing is read from your reporting lines and the approver matrix, so nobody has to work out where a request should go next.
Separation of duties
Accounts Payable is a role of its own, paying only after finance has approved and moving each claim from approved to processing to paid. Whoever approves the money never releases it.
Claims that can be sent back
A payment can be put on hold or rejected outright, returning the claim to the claimant with a reason rather than disappearing into someone's inbox.
Visual approval timeline
Every request carries a stepper showing exactly which stage it has reached and whose desk it is sitting on, which removes most of the chasing.
Notifications that reach people
An in-app bell plus a branded email on every event in the workflow, so approvals do not stall simply because nobody logged in.
Admin console and approver matrix
Users, departments, approvers at each level, and reporting across every request and claim in the organisation.
Built for a phone
Designed mobile-first, so an employee can photograph a receipt and file the claim from the taxi rather than at a desk a week later.
Questions people ask
What is the difference between a travel authorisation and an expense claim?
A travel authorisation is raised before the trip and asks permission to spend. An expense claim is raised afterwards and asks for the money back. Trexo runs both, and keeps them linked, so a claim can be checked against what was actually authorised rather than approved on its own merits weeks later. Most expense tools only implement the second half.
How does Trexo enforce separation of duties?
Approval and payment are different roles in Trexo. A request is approved up a three-level chain of line manager, department head and finance, and the payment itself is carried out by a separate Accounts Payable role that does not approve. The person who authorises a spend therefore never releases the money for it, which is the first control an auditor asks to see.
What happens when an approver is on leave?
Trexo supports approver delegation, so a manager can hand their queue to a colleague for a period without anyone sharing a login. Approvals can also be actioned from a magic link in an email, which is what keeps a chain moving when an approver is travelling. Every step is recorded on a visible approval timeline.
Does Trexo handle more than one currency?
Yes, on the Business plan and above. Trexo handles multi-currency claims with FX overrides, so a rate can be pinned to the one the company was actually charged rather than a market rate looked up later. Trexo also carries per-category spend policies, cash advances and a budget-against-actual dashboard.
How much does Trexo cost, and is there a trial?
Trexo Starter is six dollars per user per month, or five billed annually, for up to 25 users. Business is eleven, or nine billed annually, with no user limit. Both carry a five-seat floor. Enterprise starts at eight hundred a month. The trial runs fourteen days and asks for no credit card.
See Trexo with your own data
A short walkthrough against a scenario you actually deal with.